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Careers in General and Administrative

General and Administrative

Workplace Coordinator/ Environmental Health and Safety Responsible

今すぐ応募する 採用情報 ID R1906486 掲載日 Jul. 15, 2019

Workplace / Environmental Health and Safety Coordinator

Job Description

  • REW liaison for Moscow office, building trust and developing partnerships with local VMW leadership, Facilities Management Contract staff, vendors, and Corporate Business Partners
  • Assist REW & IT with projects and other initiatives
  • Capture and provide input to Regional Manager regarding space requirements, use of space
  • Manage Vendor administration including opening Purchase Orders, Invoice approval and account reconciliations
  • Assist REW Manager and colleagues in a “hands on” role on allocated facilities operations
  • Work under supervision on the planning and managing the REW related aspects of events, such as, Seasonal parties and Celebrations, H&S Awareness Programs, Forums and Training events, etc.
  • Responsible for Russia Shipping and Receiving functions of the company
  • Work together with Shipping & Receiving in Palo Alto and ЕМЕА with import/export activity when needed
  • Responsible for all operations related to Customs
  • Contract management food and beverages vendors, catering services /budgeting, orders, acceptance, quality control, actual reporting/;
  • Contact vendors and coordinate activities which relate to building maintenance, systems, security and risk management for Moscow, when needed and according Crisis plan manual.
  • Assists other members of Real Estate and Workplace team when needed
  • Worki with local EHS vendor to ensure regulatory compliance. To be the conduit between VMWARE and external EHS vendor in

- Developing EHS instructions, procedures, orders

- Preparing EHS training materials

- Organizing EHS trainings for new hired employees and periodic internal EHS trainings

- Defining list of employees who have to be trained externally and organizing external EHS trainings for them (Electrical safety, Fire safety, Labor protection)

- Organizing Workplace conditions assessment (WCA) and ensuring WCA expert's recommendations are implemented

  • In conjunction with local EHS vendor,  deliver safety & health training on core EHS topics
  • To be the first point of contact for onsite safety and health concerns
  • To work with the EHS vendor to  conduct investigations of incidents and ensure appropriate written reports are prepared
  • To be the single point of contact between VMWARE  and any external health and safety enforcement agencies
  • To coordinate with external EHS vendor in conducting internal audits to verify compliance levels
  • Preparing employees for Evacuation drills

Required Skills

  • The ideal candidate will have minimum 2 years Health and Safety related experience
  • Very Good knowledge of English
  • High-energy, dedicated; with a positive attitude and excellent interpersonal skills
  • Ability to maintain professionalism at all times under stressful situations
  • Ability to plan, manage and prioritize multiple work streams, independently and under tight time constraints 
  • Proficient in MS office platforms and possess strong written, verbal, and presentation skills

Strong organizational skills and collaborative style

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