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General and Administrative

SDDC AMER Specialist - Executive Administrative Assistant

今すぐ応募する 採用情報 ID R1914483-1 掲載日 Nov. 13, 2019

Executive Assistant

Reporting to the Vice President SDDC Specialist Sales Americas. This position will manage a wide range of advanced administrative and executive support related tasks, and will be able to work independently within established guidelines. The ability to interact with executives in a fast paced environment, while remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Excellent written and verbal communication skills, strong decision making ability and attention to detail are equally important.
Responsibilities of the Administrative Assistant include, but not limited to the following:

  • Providing general administrative support for the VP
  • Liaise with Senior Level Executives and support staff at VMware
  • Assist with the coordination of domestic and international travel and prepare itineraries
  • Prepare for meetings to include TelePresence, A/V, catering, etc.
  • Assist with the preparation of travel accommodations and itineraries for the Sales VP
  • Manage multiple projects simultaneously
  • Handle and maintain highly confidential and sensitive information
  • Send invites from VPs calendars and set conference calls
  • Complete/track expense reports
  • Open and Manage Purchase Requisitions when required
  • Willingness to travel on occasions to remote hub offices in USA for event coordination
  • Schedule & Event Plan team offsite meetings

Executive Assistant Qualifications:

  • Minimum 5 years of high level, complex executive administration work experience at senior level. Supporting VP level executives in a corporate setting preferred
  • Discretion, diplomacy and excellent judgment
  • Polished, professional demeanor and exceptional poise under pressure
  • Positive and personable with strong interpersonal skills and an upbeat, “can do” attitude
  • Ability to manage multiple projects simultaneously with meticulous attention to detail
  • Advanced proficiency with MS Office Suite
  • Highly organized with the ability to perform multiple tasks and handle changing priorities successfully in a fast paced environment with little direct supervision
  • Must possess a high degree of integrity when dealing with confidential and sensitive information
  • Must be able to work with individuals at all levels of the organization
  • Excellent verbal and written communication skills
  • Offsite Event Planning experience
  • Be responsive when VP is travelling, including after hours and some weekends
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  • General and Administrative, ボストン, マサチューセッツ州, アメリカ合衆国削除